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University of Melbourne

HR Services, Business Services, Level 1, 11 Barry Street
The University of Melbourne, Vic, Australia

Phone: 03 834 44397
Web Site: https://about.unimelb.edu.au/careers

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Job Description:

Job no: 0021350

Work type: Continuing

Location: Parkville

Division/Faculty: Chief Operating Officer Portfolio

Department/School: Student and Scholarly Services

Salary: $93,935 - $101,684 (UOM 7)

Role & Superannuation rate: Professional - Full time - 17% super

About Student and Scholarly Services

Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.

About the role

As Coordinator, Collections Management you will coordinate, plan and deliver consistent collection management, registration, documentation, storage, and preservation activities across the Archives and Special Collections sites. You will take responsibility for overseeing and providing expert advice, and contribute to developing, planning, implementing, and maintaining relevant guidelines, standards, processes, and systems relating to collection management across the department. You will further coordinate collection management, and registration activities, including access, security, loans, movements, exhibitions and other programs involving the Archives and Special Collections.

About you

Utilising your excellent communication skills you have the ability to prepare high quality analysis documentation, procedures and reports. You thrive in a changing and fast paced environment.

You will further have:

  • You will have a degree and/or an equivalent combination of relevant experience and/or education/training.
  • Extensive and demonstrated knowledge and experience in collection management, registration, logistics, and contemporary information management standards for cultural and/or heritage collections, including collection handling, security, disaster response planning, contract/loan management, logistics, and preservation/conservation
  • Extensive demonstrated experience in the use of collections management systems or information management databases for cultural, archival, or heritage collections.
  • An understanding of risk management and compliance in relation to collections development and management and exhibition projects, including relevant legislation, guidelines, contracts and policy.


-  Maximise your benefits through our Salary Packaging scheme

-  Flexible family friendly policies, providing generous leave and working conditions

-  The opportunity to work in a culturally rich environment

-  A substantial discount to eligible staff and their immediate families in undertaking further studies at the University of Melbourne

To find out more, go to http://about.unimelb.edu.au/careers/staff-benefits  


The University is a vibrant campus. We have well-established clubs and networks giving the opportunity to engage and collaborate with other staff around the University. We strive to create an environment where staff and students promote culturally inclusive behaviour and activities, ensure cultural differences are heard and explored, and actively seek to learn from other cultures.

How to apply

Your application submitted should include a CV along with your responses against the selection criteria* found in the Position Description for the role.

*For information to assist you with compiling short statements to answer the selection criteria/competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

Position Description: http://go.unimelb.edu.au/8aji

To apply: http://jobs.unimelb.edu.au/caw/en/job/903886/coordinator-collections-management

Advertised: 12 Jan 2021 12:05 AM AUS Eastern Daylight Time

Applications close: 26 Jan 2021 11:55 PM AUS Eastern Daylight Time


Administrative-Clerical: Administrative Support, Filing-Records Management, General-Other: Administrative-Clerical
Creative-Design: General-Other: Creative-Design
Education: University
Logistics-Transportation: Cost Estimating, General-Other: Logistics-Transportation, Inventory Planning and Management

Job ID:


Employment Type:

Full time


The University of Melbourne, Vic, Australia




Education, Inventory




per year