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35 Poplar Road Parkville VIC 3052
Melbourne, Vic, Australia

Phone: 0439335272
Web Site: https://www.orygen.org.au/About/Work-with-Us

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Administration Officer


Job Description:

  • Be part of a supportive team and join a leader in youth mental health
  • Part-time (0.8 FTE) fixed term until 30 June 2022 with opportunity for further employment
  • Access to generous NFP salary packaging and flexible work/life balance arrangements
The Opportunity
headspace Melton is seeking an Administration Officer that is highly organised with strong communication skills and experience working in a health service or similar environment to join our multi-disciplinary team. The position is integral to the overall functioning and delivery of mental health and wellbeing services to young people and their families and carers.
If you have a passion for the field of youth mental health and want to make a real difference to the lives of young people and their families and share Orygen’s values of respect, accountability, teamwork, excellence and innovation, then we would love you to join the Orygen team to revolutionise youth mental health.
About Orygen
The why behind what we do is important. We believe that all young people deserve to grow into adulthood with optimal mental health. Everything we do is focused on this outcome. Orygen is leading and redefining what’s possible in global research, policy, education and clinical care. Find out more on our website.
The role & your impact
Part-time (0.8 FTE) position available until 30 June 2022, with opportunity for further employment.
Working within a positive workplace culture, the Administration Officer will support the Practice Manager and work closely with the Clinical Services Manager to deliver effective administrative functions, including, but limited to:
  • Day to day management of administrative processes
  • Guide, support and supervise reception staff including reception backfill as required
  • Coordinate and ensure maintenance of appointment systems, referrals and waiting lists
  • Processing Medicare billings and other payments, and ensure all records financial records are maintained accurately
  • Establish and maintain accurate and timely electronic medical records
  • Induction and orientation of new staff
Salary & Benefits
Depending on your skills and experience, a salary of $55,822 p.a. (pro-rata) is offered plus superannuation, access to generous NFP salary packaging, flexible work/life balance benefits, well regarded supervision and a supportive team, career growth and development opportunities, purposeful work that makes a real difference to lives of young people and their families and carers and career opportunities within an organisation that is the leader in youth mental health.

Job Requirements:

About you
Essential to this role and to be considered:
  • Previous administration experience working in a health service or similar environment.
  • Excellent interpersonal and communication skills and demonstrated ability to consult, liaise, and negotiate with young people, carers, family members, health and other professionals.
  • Demonstrates initiative, is motivated and enthusiastic.
  • Demonstrate sound problem solving skills and an ability to identify risks and respond accordingly in the work environment.
  • Ability to operate with minimal supervision and as part of a multidisciplinary team.
  • Ability to prioritise own work and ensure targets are achieved in a complex and demanding environment.
  • Ability to review systems for operational efficiency and control.
To view the FULL selection criteria and learn more about this opportunity, please visit our Careers Opportunites to view the Position Description or contact Chris Brunner on chris.brunner@orygen.org.au for a confidential discussion.
How to apply
Please refer to the position description and submit your cover letter addressing the key selection criteria and resume to careers@orygen.org.au, using the subject line ‘Administration Officer - Melton’ followed by your ‘full name’. 
Closing date for applications: Sunday 6 June 2021, 11:55 PM AEST.
You are encouraged to submit your application as soon as possible. Orygen may close the advertisement before the closing date.
Orygen is dedicated to gender equality, diversity and inclusivity. We strive to continue to build a culturally safe workplace where our values underpin the way we work and our commitment to First Nations people of Australia, young people and their families, LGBTIQA+ people and CALD people. We strongly encourage applications from the First Nations people.


Administrative-Clerical: Administrative Support, Claims Processing, Data Entry-Order Processing, Filing-Records Management, General-Other: Administrative-Clerical, Office Management, Reception-Switchboard
Medical-Health: Mental Health

Job ID:


Employment Type:

Part time


Melbourne, Vic, Australia


Administration Officer


Admin-Clerical, Customer Service, Health Care, Nonprofit-Social Services




$55,822 p.a. (pro-rata) + super per year