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RMIT


Vic, Australia

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Personal Assistant


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Job Description:

Full-time, Continuing position
* Salary Level HEW 5 + 17% Superannuation and Flexible Working Arrangements
* Based at the Melbourne CBD campus, but may be required to work and/or be based at other campuses of the University


About RMIT
RMIT is a multi-sector university of technology, design and enterprise with more than 95,000 students and 10,000 staff globally. RMIT offers postgraduate, undergraduate, vocational education and online programs to provide students with a variety of work-relevant pathways.
Our purpose is to offer life-changing experiences for our students, and to help shape the world with research, innovation, teaching and industry engagement. With strong industry connections forged over 130 years, collaboration with industry remains integral to RMIT's leadership in education, applied and innovative research, and to the development of highly skilled, globally focused graduates.

Our Culture

Our Values inspire us, wherever we are in the world, and guide how we live and work together.

Imagination. Agility. Courage. Passion. Impact. Inclusion.

What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other.

Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices.
About You
As the Personal Assistant, Property Services Team, you will provide high quality support to the DFAM and Property Services Senior Leadership Team (SLT). While you will have primary responsibility for supporting a specific Director, you will also provide support to the wider Property Services SLT. You will also be involved with the RMIT Critical Incident Management Team and associated meetings, planning and resourcing.

To be successful in this position, you'll have:

* Experience providing high-level, confidential secretarial and executive support to a senior manager or equivalent in a large and complex organisation.
* Excellent interpersonal, written and oral communication skills and strong customer service skills.
* Ability to organise and prioritise work and complete projects/tasks to tight timelines.
* High level computer skills, including spreadsheets, databases and the Microsoft Office, with an ability to draft and format written documents and proof read all work.
* Knowledge of SAP would be an advantage.
* Demonstrated ability to plan, organise and prioritise work for self and senior management in an environment with multiple and conflicting demands, including handling sensitive matters.
* Demonstrated evidence of a strong customer focus.
* A high level of initiative and the ability to work with limited direction. The ability to work effectively within a team environment is also critical to this role.
* Ability to work under pressure with conflicting priorities paying attention to detail.

About the Group
Property Services is located in the Resources portfolio which is the service nucleus of RMIT and the focus for the development of the finance, people development infrastructure and systems that provide administrative capacity to the university. Property Services has approximately 120 staff and has the responsibility to operate, maintain and enhance the buildings owned and leased by RMIT University, oversee construction projects and ensure the provision of physical Facilities services. The group has an operating budget of over $40M, and prospective capital projects over $100m per annum for the next few years in Melbourne and Vietnam. RMIT's built environment involves approximately 110 buildings in Melbourne spread across all of RMIT's campuses and sites.

To Apply
Please submit your CV and covering letter addressing your suitability for this position by clicking on the 'Apply' link below. For further information about this position, please see Position Description below or contact Gabrielle Saunders via email gabrielle.saunders@rmit.edu.au
PD - Personal Assistant.pdf

Applications close on 8 December 2021 at 11.59pm.

Bring Your Whole Self to Work

We are better for our diversity. When we listen to those who are different to us, or challenge us, we grow stronger together. When we feel like we belong, we can achieve so much more. We respect each other, embrace our differences and build a sense of belonging in our team and beyond.

We are proud that our dedication to diversity has been recognised by a broad spectrum of external organisations. Visit our Linkedin Life pages to learn more and see some of our most recent wins.

RMIT has a strong dhumbali (commitment) to the employment, development and retention of Aboriginal and Torres Strait Islander people within a culturally safe environment; we strongly encourage applications from Aboriginal and Torres Strait Islander peoples.

RMIT is a Disability Confident Recruitment Team and we are happy to adjust the recruitment process for your accessibility requirements. Please contact us at TalentSupport@rmit.edu.au telling us your preferred type of communication and we will be in touch as soon as possible to discuss your requirements.

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

Please note that whilst we still accept applications from any persons interested in our roles, due to the impacts of COVID-19, we are currently prioritising applications from those with current working rights in Australia and who are not affected by travel restrictions. Please see the latest updates to Australia's immigration and border arrangements during the COVID-19 (Coronavirus) outbreak: https://covid19.homeaffairs.gov.au/

Vaccination Requirements
The COVID-19 Mandatory Vaccination (Workers) Directions, made under the Public Health and Wellbeing Act 2008 (Vic) and as amended and replaced from time to time (Directions), affect all persons employed or engaged to perform work by RMIT.

As such, offers of employment from RMIT are conditional upon the applicant being fully vaccinated against COVID-19, partially vaccinated with a booking for a further dose by 26 November 2021 or medically exempt and providing satisfactory evidence of the same. You can access the Directions here: https://www.dhhs.vic.gov.au/victorias-restriction-levels-covid-19.

We are a 2021 Circle Back Initiative Employer - we commit to respond to every applicant.

Occupations:

Administrative-Clerical: Administrative Support, Executive Support
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Job ID:

11794

Employment Type:

Full time

Location:

Melbourne, Vic, Australia

Title:

Personal Assistant

Category:

Admin-Clerical
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Posted:

24.11.2021

Salary:

Not Specified